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Oxford University Hospitals NHS Foundation Trust

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Personal information / medical records

Under the Data Protection Act 1998 you have a right to be told whether the Oxford University Hospitals NHS Foundation Trust holds any information about you, and if so, to have that information disclosed.

Examples of information held are:

  • health records
  • employment records
  • letters.

To have information about you disclosed, please make a 'Subject Access Request'.

Copies of information can be sent to you, or you can request to view your information with a member of staff to explain any terminology. Sometimes, some or all of the information you ask for cannot be provided. If this happens, we will explain the reasons why.

If you wish to gain access to any other type of recorded information held within the Trust, please see the Freedom of Information section.

If you would like to see/obtain a copy of your medical records, please print off the form below or make your request in writing to the Subject Access Manager at the address below:

Application for Access to Health Records (under the Data Protection Act 1998) (pdf, 258 KB)

If you would like to access the medical records of a deceased individual, please print off and complete the form below:

Information sheet for access to Health Records Act 1990 (covering access to records relating to deceased patients) (pdf, 340 KB)

Please send the completed form to:

  • Subject Access Manager
    Data Quality Department
    Level 3 West Wing
    John Radcliffe Hospital
    Oxford OX3 9DU

Before processing your request we may need to check your identity. There is also a fee for requesting copies of your notes.

If you would like to obtain copies of any other information held you, please access the form here and return to Information
Governance, or contact us by writing to the address below.

Application for Access to Personal Records (non-health records) (under the Data Protection Act 1998) (pdf, 258KB)

Please send the completed form to:

  • Information Governance Team
    Level 3, Academic Corridor
    John Radcliffe Hospital
    Oxford OX3 9DU

Charges for photocopies of records are:

  • up to 300 pages, £25 including postage
  • over 300 pages, £50 including postage
  • copies of X-rays, £10

If you only wish to view your notes there is no charge.

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