Skip to main content
Oxford University Hospitals NHS Foundation Trust
Education Centres

This site is best viewed with a modern browser. You appear to be using an old version of Internet Explorer.

Study leave

Updated 4 December 2017

Doctors please note that retrospective applications will not be accepted under any circumstances.

If your funding is approved it will need to be claimed on e-expenses within three months.

Study leave for all training grade doctors except F1 and F2

Study leave officer

Please read the following points and also the policy before completing your application and expenses form.


GP trainees

GP ST1 and 2 doctors

If you are in a GP post at the time of study leave you should apply through the Health Education Thames Valley (Oxford Deanery) for your study leave.

If you are in a hospital post at the time of study leave you should apply using the Postgraduate Centres' study leave form.

GP ST3 doctors

All GP ST3 doctors should apply through the Health Education Thames Valley (Oxford Deanery).

F1 and F2 Study Leave (F1 Taster Weeks and ILS Reimbursement)

Study leave officer

F1 and F2 study leave documents

Study leave appeals process

If there are extenuating circumstances and you wish to appeal against a decision made, there is an appeals process.

  • In the first instance, please write to:

    Study Leave Committee
    c/o Study Leave Officer
    Terence Mortimer Education Centre
    Horton General Hospital
    Oxford Road
    Banbury OX16 9AL


    within three weeks of receiving your letter from the Medical and Dental Education Manager.
  • Your letter of appeal should state the extenuating circumstances under which you wish to appeal, along with the Study Leave Policy item number you are appealing against.
  • Your appeal will then be discussed by the Study Leave Committee at the next available meeting - the Study Leave Committee convenes quarterly.
  • Should the Committee require further information from you, they will write to you and request this.
  • The Committee will write to you with the outcome. This decision is final.
  • Study Leave Committee Terms of Reference (pdf, 27 KB)